The rule prevents sending repetitive replies to a single sender you receive multiple messages from. Note that the Rules Wizard will send your automated reply one time to each sender during a session - each time you open Outlook. Under "Step 2: Setup rule Options" make sure the rule is turned on and click Finish and then OK twice to close out of the wizard. Give your rule a name – Out of Office seems appropriate. In the Reply Template dialog browse to the location of the template you saved and click Open, select any exceptions you want (you don’t have to choose any if you don't want to), and then click Next. In the next step of the wizard check “reply using a specific template” and click the “a specific template” link in the Step 2 box. When the Rules Wizard starts up, check any conditions you want. Select New Rule and under the “Start from a blank rule” section click “Apply rules on messages I receive” and click Next. Head to Home > Rules > Manage Rules & Alerts. Now you need to create a rule to automatically reply to new messages with your out-of-office template.
By default, it will be saved in C:\Users\pcname\AppData\Roaming\Microsoft\Templates\*.oft but you can save it wherever is most convenient for you. Under "Save as type" select Outlook Template from the drop-down menu. Then type in the message you want to send as your auto-reply.Īfter creating your message go to File > Save As. To do this click the Home tab on the ribbon and create a new email. Advertising, Partnership, & Sponsorshipsįirst, you need to create a message template.
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